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📊 Levy Collection
$0 Collected$800 Pending$1,600 Overdue
$0
Collected
$0
Outstanding
0 / 0
Units paid
0
Overdue
4-Quarter Trend
Payment Methods
⚠ Overdue Units
📋
LOGO
Levy notice
New levy template
From
Issued to
Select Units to include
Loading units…
0 units selected
Levy type
Template name
Due date
Grace period
💼Admin Fund Levy — Covers day-to-day operating costs: cleaning, gardening, insurance, utilities and routine maintenance.
Levy type / description
Units
Strategy
Per unit
GST
Total
Total expected
$0.00
+
Add fee linee.g. water usage, insurance surcharge, special levy
Late payment fee (AUD)
Interest rate (% p.a.)
Notes (shown to residents)
Accepted payment methods
BPAY Details
EFT / Bank Transfer Details
Notifications
Summary
Levy typeAdmin Fund
Per unit—
Units—
Due date—
Grace period7 days
FrequencyQuarterly
Late feeNone
PaymentStripe · BPAY
Total expected$0
Site budget not configured
Budget categories will appear here once configured.
Bank reconciliation
Import bank statement to reconcile
Upload CSV from your bank to match transactions automatically
Available after Stripe integration
Configure your site's financial settings before issuing levies or creating invoices. Use the quick-jump links to navigate to a specific section.
Financial year & fund setup
Required
Financial year start
Current financial year
Admin fund target ($)
Sinking fund target ($)
Reserve fund target ($)
Default levy frequency
Default grace period
Lot entitlement & unit count
Required for lot-based levy
Total units
Total lot entitlement
Default strategy
Strata plan number
Building name
Accepted payment methods
Stripe
Credit / debit card payments online
BPAY
Bank payment via biller code
EFT / Bank transfer
Direct bank account transfer
Cheque
Physical cheque payment
BPAY biller code
BSB (EFT)
Account number (EFT)
Late fees & interest
Late payment fee (AUD)
Interest rate (% p.a.)
Escalate overdue after
Auto-send overdue reminders
Email when payment is 7 days overdue
Budget categories
Total allocated$0
Default notifications
Email on levy issue
Send to all affected units when levy is issued
7-day payment reminder
Remind residents 7 days before due date
Payment receipt
Send receipt when payment is confirmed
Monthly committee summary
Monthly levy collection report to committee
Tax & GST settings
Default GST on levies
Default GST on invoices
ABN
GST registered
Document letterhead
Customise per document or use global
Global letterhead is set in Settings → General → Organisation profile. Toggle off "Use global letterhead" on any document to override with a custom design.
Global Letterhead
🏢
Company Logo
PNG or JPG · appears on all documents
Company / Building Name
Subtitle / Role
Address
Phone
Email
Header Colour
ORSTON
Body Corporate
Footer Note
Levy Notice
Using global
Use global letterhead
Custom letterhead for Levy Notice
Header colour
Company Name
Subtitle
Address
Phone
Email
ORSTON
Levy Notice
Document numbering
Prefix
Digits
Preview
LVY-0001
Next #
—
Invoice
Using global
Use global letterhead
Custom letterhead for Invoice
Header colour
Company Name
Subtitle
Address
Phone
Email
ORSTON
Invoice
Document numbering
Prefix
Digits
Preview
INV-0001
Next #
—
Purchase Order
Using global
Use global letterhead
Custom letterhead for Purchase Order
Header colour
Company Name
Subtitle
Address
Phone
Email
ORSTON
Purchase Order
Document numbering
Prefix
Digits
Preview
PO-0001
Next #
—
Quotation
Using global
Use global letterhead
Custom letterhead for Quotation
Header colour
Company Name
Subtitle
Address
Phone
Email
ORSTON
Quotation
Document numbering
Prefix
Digits
Preview
QT-0001
Next #
—
Toggle off "Use global letterhead" on any document to override. The preview updates live.
Maintenance
0 Urgent0 Approvals0 In Progress0 This Month
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🔧
Select a work order to view details
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Maintenance Projects
Loading…
—
Active
—
Budget
—
WOs
—
Spent
—
Overdue
🗂
Select a project or create new
Choose a project from the list, or start a new one
🏗
New Project
Step 1 of 6 · Project Details
1Details
2Work Orders
3Budget
4Schedule
5Files
6Review
🚨
Urgent Priority — Committee Escalation Required
This project will require committee approval before WOs can proceed.
Link Existing Work Orders
Available WOs (open in building)
Loading…
Added to Project
None added yet
0 WOs · $0 total quoted
➕Create New Work Order
Budget
$
Approval Rules
✅
Auto-Approved
Under $500 per WO
👤
Manager Approval
$500 – $5,000 per WO
⚖️
Committee Approval
$5,001 – $30,000 · or total > $50,000
🏛️
Board Approval
Total project > $30,000
⚠ Approval required
Weekend Final Inspection Today
Project Documents & Photos
📁
Click to upload or drag & drop
JPG, PNG, PDF, DOC, DOCX, XLS · Max 10MB each
Files will be uploaded to project storage after creation.
Review & Confirm
Project Details
Work Orders (0)
Budget & Approval
Step 1 of 6
🔧 Work Orders
📅 Schedule
📷 Photos & Files
✅ Inspection
Work Orders
All Work Orders
M
Loading…
New Work Order
Loading building...
Category
Title *
Unit / Area
Priority
Assign Contractor
Est. Cost (AUD)
Created Date
Due Date
Description
Smart Triage analysing...
✨ Smart Triage Result
Photos / Attachments
📎
Drop photos or files here
or click to browse · JPG, PNG, PDF, DOC
📋 Completion Checklist
Approval Rules
✓ Auto-approved under $500
⚠ Manager approval over $500
👤 Manager reviews all jobs
Contractors
Status Pipeline
Syncing…
Submitted
Review
Approval
Assigned
In Progress
Inspection
Completed
Work Orders
…
Live
⏳Loading work orders…
⚙️ Approval Settings
Loading…
🔧 Contractor Progress Tracker
Live status from all active work orders — no phone calls needed
5 active
Approval Workflow
⏳ Pending Approval
…
Live
📋 Recently Actioned
💡 Threshold Guide
🤖
Smart Triage — Upload a photo to auto-categorise
AI reads your photo + description → suggests category, priority & best contractor in seconds. Manager approves in one tap.
🔧
New Work Order / Request
Fill in the details below — your request will go through the approval workflow before contractor assignment
🏢 Submitting to:—
Live DB
📋 Template:
🔗
Linked to Inspection —
Failed item from inspection report
📍 Location & Type
🚦 Priority
🚨
Urgent Situation Flagged
This request will be escalated immediately. The manager will be notified by push notification, SMS, and email.
📱
💲 Cost & Scheduling
⚠ Approval required
📋 Completion Checklist
Inspector will use this checklist when verifying the completed work
📝 Description
0 / 500 characters
📎 Photos & Documents
📎
Drop files here or click to browse
Photos · Videos · PDFs · Word docs · Spreadsheets · Max 20 MB each
🖼 JPG/PNG📄 PDF📊 XLSX📝 DOC🎬 MP4
Files uploaded to S3 · Goes through approval workflow before contractor assignment
📋 WO Templates
Live
New Template
Unsaved
📋 Approval Rules
Inspections
— Overdue— Pending Review— This Week
Loading...
☑
Select an inspection to view details
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☑
Select an inspection to review
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☑
Select a record to view details
My Checklists
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Loading templates…
☰
No template selected
Choose from the list or create a new template
0 required · 0 optional
0 items
Reports & Export
⊞
Export CSV
Full inspection data export
≡
Statistics Report
Monthly stats & type breakdown
Select Inspection Type
📅
Scheduled
Routine periodic
🔧
WO Sign-off
After WO completion
📋
Compliance
Annual / quarterly
🏠
Tenant
Move-in / move-out
🏗
Project Handover
Milestone
⚙️
Ad Hoc
Create on the fly
Notices & Voting
Announcements, electronic ballots & compliance
Loading notices…
📢
Select a notice to view details
New Notice
Quick Templates
Notice Details
📎
Drop file or click to browse
PDF, Word, Excel, JPG, PNG
Loading motions…
New Motion
Motion Details
📎
Drop file or photo here, or click to browse
Voting Rules (NSW Strata Act 2015)
✓Ordinary: >50% of votes cast
✓Special: ≥75% of all owners
✓Quorum: 25% must participate
✓Proxy voting supported
✓All votes encrypted & auditable
🗳️
Select a motion to view details
Loading committee motions…
Raise Committee Motion
Motion Details
Committee Members 3 of 5 seats
AM
Chairperson · Lot 101
Chair
SJ
Secretary · Lot 203
Secretary
DP
David Park
Treasurer · Lot 305
Treasurer
⚖️
Select a committee motion to view
🚨
Loading breach notices…
Log Breach Notice
Manager Only
Breach Details
📷
Drop photos or click to upload
JPG, PNG, HEIC · up to 10 files
🚨
Select a breach notice to view details
📊
Loading archive…
📊
Select a resolution to view full results
✅
Report submitted successfully
Your report has been sent to the Site Manager. You will receive an update within 24 hours.
Open
4
Awaiting review
In Progress
2
Manager action
Urgent
2
High priority
Resolved
2
This quarter
🚩 Submit a Report
Sent directly to the Site Manager — anonymous option available
Step 1 — What are you reporting?
👁️
Suspicious Activity
Unknown persons, tailgating, theft
⚠️
By-Law Breach
Noise, parking, smoking, pets
🛠️
Facility Breakdown
Lift, gym, pool, intercom outage
💥
Property Damage
Vandalism, graffiti, broken fixtures
Step 2 — Incident details
📷
Tap to upload or drag photos here
JPG, PNG, HEIC — supports multiple files
🕵️ Submit Anonymously
Your identity will not be disclosed to other residents or the reported party
📋 Reports Board
📝
Manager Note & Status Update
RPT-001
Documents
PDF library
0
Total files
0
By-laws
0
Minutes
0 KB
Storage used
Loading...
Loading documents...
Select a document to view details
Upload Document
Drop file here or click to browse
PDF, Word, Excel, Images · Max 50MB
📄
Uploading...
📄
Document details
File name
Category
File size
Uploaded
Uploaded by
Description
Calendar
0 this week0 overdue—% compliant
🗓 Year
📅 Month
📆 Week
☰ List
Events
Select a day
Click any date to see its schedule
📅
Click any date to view its schedule
All events scheduled this month
Next 30 days across all event types
Auto-scheduled · Fire · Lift · Pest · Pool · Electrical
Loading compliance schedule…
Facility Booking
Book shared amenities
6
Facilities
—
Upcoming
—
Today
—
Pending Approval
🏊
Select a Facility
Choose a facility from the list to view details and make a booking
Select Start Time
Selected
Taken
Selected: —
Bookings
Booking Notes
Facility
Date
Time
Unit
Resident
Guests
Status
Loading…
—
Lost & Found
Resident lost & found board
0
Lost
0
Found
0
Claimed
0
Total
Loading...
Loading...
Select an item to view details
📦
Item details
Category
Location
Date
Reported by
Contact
Description
Photo
No photo
Marketplace
Residents only
0
Active listings
0
For sale
0
Free
0
Wanted
Loading listings...
Tenant Management
0 Active0 Expiring Soon0 Overdue
Loading...
🏠
Select a tenant to view lease details
Loading...
Upcoming Move-ins
No upcoming move-ins
Upcoming Move-outs
No upcoming move-outs
Quick Actions
🏠
Schedule Move-in Inspection
Auto-triggers checklist for unit condition
📦
Schedule Move-out Inspection
Captures condition for bond assessment
Loading...
Add New Tenant
Create tenant record and lease agreement
Tenant Details
First Name *
Last Name *
Email *
Mobile
Unit Number *
Lease Details
Lease Start *
Lease End *
Lease Type
Rent / Week (AUD)
Bond
Bond Amount (AUD)
Bond Status
Bond Reference Number
Autonomy
Automated tasks to reduce your workload
0 automations active
🤖
0
Active automations
⚡
0
Tasks run today
⏱
0h
Est. time saved/wk
📋
0
Queued actions
💳 Levies & Payments
0 active
Auto levy reminders
Send SMS + email to overdue units 7 days before quarter-end
Escalate persistent overdue
Flag units 30+ days overdue for committee review automatically
Receipt auto-send
Email PDF receipt to resident on successful levy payment
🔧 Maintenance
0 active
Auto-assign contractors
Match new work orders to available contractors by trade category
Status update notifications
Notify resident when their work order status changes
Stale WO escalation
Flag work orders with no update in 5+ days for manager review
🔍 Inspections
0 active
Schedule routine inspections
Auto-book quarterly unit inspections into the calendar
Fail → work order
Automatically raise a work order when an inspection item fails
✅ Compliance
0 active
Expiry alerts
Notify manager 30 days before any compliance item expires
Auto-book contractors
Book preferred contractor for recurring compliance checks
📢 Communications
0 active
Welcome new residents
Send welcome email + building guide when a new resident is added
AGM reminders
Send meeting reminders at 14, 7 and 1 day before AGM
Facility booking confirmations
Auto-confirm bookings and send reminders 24 hrs before
📋 Recent Activity
No automations active yet. Toggle rules above to get started.
Site Reports
Weekly & monthly committee reporting
Report type
Period
Prepared by
—
Submitted to
Weekly site report
Loading…
Progress0 / 6 done
Sections
Building condition
Maintenance & WOs
Breach & compliance
Financial & levy
Resident concerns
Action items
Finalise
Attach files
Distribution
⚡
Auto-Generate Committee Report
Pulls live WO, inspection, financial & compliance data — ready in seconds
Generate Now →
📅
Weekly
Site overview
📊
Monthly
Full summary
🚨
Incident
Breach / Issue
🏛️
AGM / Meeting
Committee prep
✏️ Create Site Report
Manager Only
Report Sections
Complete each section relevant to the reporting period
1
2
3
4
5
6
📎
Drop files or click to browse
Images, PDFs, spreadsheets · Max 50MB total
📤 Distribution Options
📤 Submitted Reports
📤
Loading submitted reports…
🗄️ Report Archive
🗄️
Loading archive…
Site Reports
Weekly & monthly committee reporting
Report type
Period
Prepared by
—
Submitted to
Weekly site report
—
Progress0 / 6 done
Sections
Finalise
Attach files
Distribution
⚡
Auto-Generate Report
Pulls live WO, inspection, financial & compliance data
Generate →
📅
Weekly
Site overview
📊
Monthly
Full summary
🚨
Incident
Breach / Issue
🏛️
AGM
Committee prep
📎
Global Attachments
Additional photos or documents for the overall report
📬
Distribution
Who should receive this report?
Database
Live Supabase schema · 9 modules · Real-time event log
🏢
3
Buildings
👤
0
Users
🔧
0
Work Orders
⚡
0
Events Logged
🏢 buildings
3 rows
id
name
address
strata_plan
created_at
🏠 lots
0 rows
id
building_id
lot_number
owner_id
tenant_id
🏡 tenancies
0 rows
id
lot_id
tenant_id
owner_id
lease_start
lease_end
monthly_rent
bond
bond_ref
status
created_at
👤 users
0 rows
id
name
email
phone
role
company_id
created_at
🏢 companies
0 rows
id
name
type
🔧 work_orders
0 rows
id
building_id
lot_id
asset_id
title
category
priority
status
created_by
assigned_to
due_date
est_cost
actual_cost
created_at
💬 work_order_comments
0 rows
id
work_order_id
user_id
message
created_at
📎 attachments
0 rows
id
work_order_id
file_url
file_type
uploaded_by
created_at
🏗 assets
0 rows
id
building_id
name
category
location
serial_number
manufacturer
install_date
warranty_expiry
status
created_at
📋 asset_events
0 rows
id
asset_id
work_order_id
event_type
notes
created_at
🔁 maintenance_schedules
0 rows
id
asset_id
title
frequency
interval_value
next_due_date
checklist_template_id
active
⚡ pm_jobs
0 rows
id
schedule_id
work_order_id
generated_date
status
📋 checklist_templates
0 rows
id
name
category
✅ checklist_results
0 rows
id
work_order_id
checklist_item_id
status
notes
👷 contractors
0 rows
id
company_id
contact_name
phone
email
category
rating
💵 quotes
0 rows
id
work_order_id
contractor_id
amount
status
submitted_at
📌 assignments
0 rows
id
work_order_id
contractor_id
assigned_at
accepted_at
completed_at
🧾 invoices
0 rows
id
work_order_id
contractor_id
amount
status
external_ref
📊 building_metrics
0 rows
id
building_id
metric_type
value
recorded_at
🔔 notifications
0 rows
id
user_id
type
reference_id
is_read
created_at
⚡ work_order_events — Unified Timeline
0 rows
📋 site_reports
0 rows
id
building_id
type
period
prepared_by
status
submitted_at
created_at
Manager Settings
Admin controls
General
Organisation profile · Language · Date & Time · Appearance
🏢 Organisation Profile
Upload Logo
COMPANY / ORGANISATION NAME *
ORGANISATION TYPE
ABN / ACN
Remove logo
Registered Address
STREET ADDRESS
SUBURB / CITY
STATE
POSTCODE
COUNTRY
Contact Details
PHONE
EMAIL
WEBSITE
LICENCE / REGISTRATION NO.
Letterhead Design
HEADER BACKGROUND COLOUR
HEADER TEXT COLOUR
FOOTER NOTE (APPEARS ON ALL DOCUMENTS)
APPLY TO DOCUMENTS
LETTERHEAD PREVIEW
ORSTON
Strata Management Company
LEVY NOTICE
FROM
ORSTON
Strata Management Company
42 Collins Street, Melbourne, VIC, 3000
CONTACT
—
Issued to: All UnitsThis is a preview of your levy letterhead
Sync letterhead to all documents
Apply this letterhead to Levy Notice, Invoice, Purchase Order & Quotation
✓ Saved — levy letterheads updated
🌐 Language & Region
UN official languages — interface language for menus and labels
Affects currency symbol and number formats
🕐 Date & Time
Preview:
🎨 Appearance
Light
Clean & bright
Gray
Soft & neutral
Dark
Easy on eyes
Orston Dark
Brand blue accent
Theme affects the entire application interface
✓ Settings saved
Users
User management · Invite · Deactivate
24
Total Users
21
Active
3
Inactive
5
Roles
Roles & Permissions
Role definitions · Permission matrix
🔐 Role Definitions
🔐 Permission Matrix
ViewAddEditDelete
Edit
Module:
⚠ You have unsaved permission changes
Building Access
Assign users to buildings · Access levels
🏢 Building Assignment Matrix
User
Role
Buildings
Access Level
Unit Permissions
Resident access · Co-owners · Tenants
🏠 Unit-Level Access Control
50 units configured
Residents only see their own data. Configure what each resident can access within their unit profile.
Co-Owner / Co-Tenant Access
Unit
Primary Resident
Co-Resident
Type
Access
Approval Workflow
Thresholds · Committee rules · Auto-approve
Current Approval Workflow
Configured
⚙️ Approval Rules
Require manager approval
All maintenance requests must be reviewed by the manager before a contractor is assigned
Cost threshold for approval
Jobs estimated above this value require explicit manager sign-off
AUD $
Committee approval required
Jobs above the committee threshold must also be approved by the committee before proceeding
Committee cost threshold
Jobs above this value are escalated to the committee for a vote
AUD $
🔴 URGENT
Committee approval required for urgent requests
When a work order is submitted with High / Urgent priority, committee approval is automatically required — regardless of cost threshold
Notify committee immediately on urgent submission
Send an emergency SMS + email to all committee members the moment an urgent work order is submitted
Auto-approve below threshold
Requests under the cost threshold are automatically approved and can go straight to contractor assignment
⚡ URGENT
Auto-approve above threshold if Urgent
When a work order is marked Urgent priority, it is automatically approved even if the cost exceeds the threshold — enabling immediate contractor assignment without waiting for manual sign-off
Bypass committee review for urgent auto-approvals
When this is on, urgent jobs are auto-approved without requiring committee sign-off — even if cost exceeds the committee threshold. Use with caution.
Notify committee on escalation
Send email + SMS to all committee members when a job is escalated for committee review
📊 Threshold Summary
📋 Workflow Steps
Contractor Access
Approved contractors · Credentials · Expiry
8
Total Contractors
6
Active
4
With Active Jobs
2
Disabled
🔧 Contractor Directory & Access Control
Contractors only see jobs assigned to them
Contractor
Trade
Assigned Buildings
Assigned Jobs
Access Limit
Account
🏢 Assign to Building
Per contractor
Select a contractor, then choose which buildings they can access. They will only see jobs from those buildings.
Select a contractor above
📋 Assign to Specific Job
Work order level
Assign a contractor directly to a specific work order. They gain access only to that job.
Recent Assignments
🔒 Access Limit Control
Restrict to assigned jobs only
Contractors can only view and update work orders explicitly assigned to them
Hide resident personal details
Contractors see unit numbers only — not resident names, phones or emails
Require job completion photo
Contractors must upload at least one photo before marking a job complete
Show building-wide job history
Allow contractors to view past jobs in their trade category at assigned buildings
⚡ Enable / Disable Accounts
6 active
Audit Log
Who did what · Retained 12 months
📋
—
Total Events
✅
—
Approvals
💳
—
Payment Edits
🗑
—
Deletions
History by Category
✅
Maintenance Approvals
Who approved & rejected
8
💳
Payment Edits
Who edited payment records
5
🗑
Data Deletions
Who deleted records
4
Full Activity Trail
Timestamp
User
Action
Module
Detail
IP
Autonomy
Automated rules · Queued tasks · Time saved
🤖
0
Active
⚡
0
Tasks today
⏱
0h
Time saved/wk
📋
0
Queued
Shortcuts
Keyboard shortcuts · Quick actions
⚡ Shortcuts
Automate repetitive tasks — tap to run, or toggle on for automatic triggers
🔍
⭐ My Shortcuts
📦 Shortcut Gallery
📋 Run History
No shortcuts have run yet this session.
Tax & Rates
GST · Currency · Exempt categories
💵 Currency Settings
Applied to all amounts — levies, invoices, purchase orders, reports and statements.
$
Australian Dollar
e.g. $1,250.00 AUD
✓ Saved
🧾 Active Tax Rate
Applied to all + GST levy lines, invoices, purchase orders and quotes.
10%
GST (10%)
Standard national GST — Victoria
Custom Tax Rate
Ticked categories are always exempt regardless of the + GST selection on a levy line.
✓ Saved
📊 Rate Reference Table
Jurisdiction
Rate
Tax Label
Notes
Per-document Letterhead
Customise header branding for each document type
ℹ️
Each document type can inherit the Global letterhead set in General → Organisation Profile, or use its own custom branding. Toggle "Use global settings" off to override individually.
📋 Levy Notice
Header branding on levy statements sent to owners
✦ Using global
Use global settings
Logo
🖼️
Preview
🧾 Invoice
Header branding on invoices issued to owners or contractors
✦ Using global
Use global settings
Logo
🖼️
Preview
📦 Purchase Order
Header branding on purchase orders sent to suppliers
✦ Using global
Use global settings
Logo
🖼️
Preview
💬 Quotation
Header branding on quote requests and approvals
✦ Using global
Use global settings
Logo
🖼️
Preview
✓ Saved
Contacts
— contacts
—
Residents
—
Staff
—
Contractors
—
Suppliers
— contacts
Loading contacts…
Select a contact to view details
Book Facility
🔴 Taken · ■ Selected · ⬜ Available
Selected: —
Booking Summary
Booking confirmed
Loading…
✏️
Edit Work Order
Work Order Details
Photos & Attachments
Loading existing files…
📎
Add Photos or Files
JPG, PNG, PDF, Word, Excel · Drag or click
⚠️ Saving will reset approval status
✅
Complete Inspection
Enter score and notes
Assign Contractor
🔍
Schedule Inspection
🏢 —
Resident notified automatically · Added to calendar
🔔 Notifications
📅
Add Calendar Event
🏢 —
Schedule a building event, meeting or reminder
🔔 Remind residents
Visible to selected audience on building calendar
📧 Email Report
Send current page as a report
📎Report will be attached as PDF
Report sent via email
New Shortcut
Build an automation in seconds
1
Name & Appearance
2
When this happens… (Trigger)
↓
3
Do this… (Actions — select one or more)
4
Options
Run automatically
Triggers without manual activation
Add to My Shortcuts
Pin to the shortcuts panel
Notify me on run
Get a notification each time this fires
Fill in a name and trigger to see a preview…
Report an item
Let residents know about a lost or found item
I lost this
I found this
Photo (optional)
📷
Click to upload photo
JPG, PNG, WEBP · Max 5 MB
📢Via noticeboard✓
✉️Email me
💬SMS me
🏢Site office
Post a Listing
Sell, give away, swap or request items — residents only
💰 For Sale
🎁 Free
🔄 Swap
🙋 Wanted
$
📷Add
✓ 📬 App message
✓ 📧 Email
✓ 📱 Phone / SMS
✓ 🚪 Knock on door
Add New User
Create a user account and assign role & access
Personal Details
Role & Access
Resident Details
Resident Visibility
Contractor Details
Contractors can only view and update work orders assigned to them.
Add Contractor
Configure access, trade and building assignments
Company Details
Access & Buildings
Portal Access
Deactivate User
⏸
Deactivate this user?
The user will lose access but their data will be preserved.
Review Work Order
Pending manager approval
Approval Path
⚡
Auto Committee Vote will be generated
This job exceeds the committee threshold. On approval, an electronic committee vote will be automatically created and sent to all committee members.
📋 Contractor Quotations
Select preferred quote
New Contractor Quote
Price Comparison
Decision
Assign Contractor
⚖️
Electronic vote sent to committee
Committee Vote
Electronic ballot — committee members only
⚖️
Vote in progress · 3 of 4 members voted
Closes: 5 Apr 2025 at 11:59 PM
Open
Quotations Under Review
Live Tally
Cast Your Vote
✅
Your vote has been recorded
All committee members will be notified of the outcome once voting closes.
No updates yet — contractor hasn't submitted a progress check-in
📊 Submit a Progress Update
Your manager can see this in real time — no phone call needed.
0%
📷
Tap to attach site photos
🔧 Mark Work as Complete
Once you mark this complete, the site manager will be notified and an inspection will be automatically generated for this work order.
📷
Add before & after photos
🔍
Auto-Generated Inspection
Triggered when contractor marked task complete.
✓
Work matches work order description
Area left clean and safe
No additional damage observed
Rectification complete and satisfactory
Photo evidence verified
Inspection Report — Unit #0101
84Score
Good Condition
38 of 42 passed · 3 minor · 1 fail
38 Pass3 Minor1 Fail
Area Scores
Kitchen
95
Bathroom
88
Living Area
92
Bedroom
80
Balcony
58
Checklist (sample)
✓
Smoke alarm functionalPass
✓
Hot water system operatingPass
✗
Balcony handrail secureFail
—
Pest / vermin evidenceN/A
Photos (4)
🛁
🪟
🏗
🚪
🔗 Linked Work Orders
⚡ Auto-Workflow Active
"Fail → Work Order" rule is enabled. Creating a work order from this inspection will automatically link both records, prefill the failed item, and assign by trade category.
🔔
Work Order Completed
Awaiting your inspection
🔧
MR-001
Hot water leak — Unit #1204
⚙ Event Types
Customise colours, icons & labels
New Role
Define access, icon and permissions
Quick-start templates
🔐
Sample
Preview
🔐
New Role
No description yet
0 users
⚙ Customise Dashboard
Drag to reorder · Toggle widgets on/off
🔔 Notifications0
🔔 Alert Settings
Configure how and when you receive notifications
🔔
Push Notifications
Enable browser push notifications for real-time alerts
Delivery Channels
Alert Categories
Quiet Hours
🌙
Quiet Hours
Suppress non-urgent alerts during this window
Sound & Vibration
🔊
Alert Sound
Play a sound for urgent alerts
Template Preview
Read-only preview — click Use to load into editor
Levy Settings — Unit #0101
💰 Levy Amount
Leave blank to use building rate
Used for entitlement-based levies
🚫 Levy Type Exemptions
📅 Payment Plan & Concession
%
⚠ Arrears & Due Date
Overrides building due date for this unit
🔔 Notifications
📝 Internal Notes
🏢 Add New Building
Step 1 of 4 · Core Details
1Core Details
2Configuration
3Amenities
4Financials
5Review
🏢
Select all facilities available in this building. You can also add custom amenities not listed below.
Default Levy Settings
✅ Review all details before adding the building to your portfolio
ℹ️ The building will be added to your portfolio in Draft status. You can activate it, invite residents and configure units after setup.
Unit Photos
Before move-in vs. current condition
AFTER
BEFORE
🏠
No before photo
Upload move-in condition photo
📸
No current photo
Upload current condition photo
BEFORE
🏠
No before photo
AFTER
📸
No current photo
📂
Drop Before photo here
or click to browse
📸
Drop After photo here
or click to browse
Before: No photo
After: No photo
Add Levy Type
Customise how this levy type appears and behaves
Icon
or type any emoji
Badge Colour
Preview
💼
Admin FundAdmin Fund
📧 Issue Levy — Bulk Email Dispatch
Review each owner's levy before sending
Levy Name
—
Due Date
—
Recipients
—
Total Expected
—
Strategy
—
0 / 0 sent
Unit
Owner
Email
Amount
Payment
Status
🔍
No results match your search
+ Add New Unit
🏢 —
Step 1 of 4 — Unit Details
1
Details
2
Resident
3
Financial
4
Review
🏠 Unit Details
Level + apartment (e.g. 0501 = Level 5, Apt 1)
👤 Resident Information
🏡 Resident Portal Access
Send portal invite email immediately after saving
🆘 Emergency Contact
🔲
Unit will be marked Vacant
You can assign a resident later by editing the unit.
💰 Financial Setup
Used for proportional levy calculations
$
📐 This unit's levy will be calculated from the building's Per m² rate × its floor area. Set the building rate in the Create Levy tab.
🏦 BPAY / Bank Reference
🔔 Levy Notifications
Email on issue
Notify when levy is issued
7-day reminder
Auto-reminder before due date
Overdue escalation
Alert if payment not received
Payment receipt
Confirm on successful payment
✅ Review & Confirm
🔧 New Work Order / Request
🏢 —
Submitted directly · Goes through approval workflow
📎
Drop files here or browse
Images, PDFs, Word docs — max 10 MB each
🚨 Urgent — Manager will be notified immediately
🏡 Invite Resident
🏢 —
Send portal access invitation
Resident Type
✓
🔑
Owner
Lot owner or owner-occupier
✓
🏠
Tenant
Renting resident in the unit
✓
⚖️
Committee
Strata committee member
Personal Details
Unit Assignment
Portal Access & Permissions
📧
Email Invitation
Send a portal invite link
💬
SMS Invite
Send via text message
📲
Both
Email + SMS together
Presets:
Invitation Preview
Fill in details above to preview the invitation
🏗
New Project
Step 1 of 6 · Project Details
1Details
2Work Orders
3Budget
4Schedule
5Files
6Review
🚨
Urgent Priority — Committee Escalation Required
This project will require committee approval before WOs can proceed.
Link Existing Work Orders
Available WOs (open in building)
Loading…
Added to Project
None added yet
0 WOs · $0 total quoted
➕Create New Work Order
Budget
$
Approval Rules
✅
Auto-Approved
Under $500 per WO
👤
Manager Approval
$500 – $5,000 per WO
⚖️
Committee Approval
$5,001 – $30,000 · or total > $50,000
🏛️
Board Approval
Total project > $30,000
⚠ Approval required
Weekend Final Inspection Today
Project Documents & Photos
📁
Click to upload or drag & drop
JPG, PNG, PDF, DOC, DOCX, XLS · Max 10MB each
Files will be uploaded to project storage after creation.
Review & Confirm
Project Details
Work Orders (0)
Budget & Approval
Step 1 of 6
+ Add Work Order
Link a new WO to this project
📝 Work Order Details
🚨
Urgent WO — Escalation Required
This WO will be escalated immediately per the urgent priority rule. The project manager will be notified by push, SMS and email before contractor assignment.
⚠ Approval required
$
💲 Budget Impact
WO-0000
·
Edit work order details
📝 Details
💲 Cost & Schedule
$
⚠ Approval required
🚦 Priority & Status
🚨
Urgent WO — Committee Rule Applies
This WO is flagged Urgent. Per the approval workflow, committee sign-off may be required regardless of cost.
Edit Project
📋 Project Info
🎨 Accent Colour
💲 Budget & Timeline
$
🔢 Project Stages
📝 Notes
🤖
Smart Maintenance Triage
Photo + description → AI category, priority & contractor
🏢 Submitting to:—
Live DB
1
Describe
2
Analysing
3
Review & Submit
📷
Upload photo of the issue
Tap to choose · or drag & drop · JPG, PNG, HEIC
＋
0 characters · more detail = better match
Does anything feel urgent right now?
🤖
Analysing your request…
🖼Reading photo & description
🏷Matching trade category
🚦Assessing priority & risk
👷Ranking available contractors
💰Estimating repair cost
AI Confidence
—
📁 Suggested Category
—
—
🚦 Suggested Priority
—
—
💰 Estimated Cost
—
Based on similar jobs
⏱ Typical Response Time
—
Contractor availability
👷 Recommended Contractors — ranked by trade match & availability
Accepting will pre-fill the work order form with these suggestions.
📋
Committee Report — Auto-Generate
Configure & generate from live data
1
Configure
2
Generating
3
Preview & Approve
4
Distribute
Include Data Sources
✓🔧 Work Orders
5
✓🏗 Projects
4
✓🔍 Inspections
4
✓💰 Financial
Live
✓✅ Compliance
3
✓📌 Action Items
Auto
⚡ Live data pull: This report will automatically pull current work order status, inspection results, project budgets, levy collection rate, and compliance deadlines from ORSTON — no manual entry required.
Pulling work order data…
Compiling data from 6 live sources
📋 Report Preview — Review before distributing
Monthly Committee Report
April 2025
SP-XXXXX · 42 Collins St, Melbourne Prepared by Generated
1
Maintenance & Work Orders
Ref
Description
Unit
Priority
Status
Contractor
Due
📝 Manager's Notes — Maintenance
2
Capital Works & Projects
📝 Manager's Notes — Projects
3
Inspections & Condition Reports
📝 Manager's Notes — Inspections
4
Financial & Levy Summary
5
Compliance & Statutory Requirements
6
Action Items & Committee Decisions Required
🔍
Routine Inspection
Loading…
--SCORE
0 of 0 items completed
✅ 0 pass❌ 0 fail— 0 N/A
⚠ 0 failed items
🏠Select a room
Failed Items — Work orders will be auto-created on completion
✅
Inspection Complete
--
/ 100 inspection score
All items reviewed.
🔧
MR-001
Job details
Loading…
🏆
Job Complete — Signed Off
This work order has been reviewed and signed off by the site manager.
📅
Reply with your available date
Let the manager know when you can attend — this will be logged in the job thread.
Upload before/after photos of the work. Photos are shared with the building manager and stored against the work order.
📷
Tap to upload completion photos
JPG, PNG, HEIC · Max 20MB each · Drag & drop supported
⚠ Photos are required before marking the job complete. Include at least one before and one after photo.
📨
Completion submitted — awaiting manager sign-off
The building manager has been notified. They will review your photos and notes, then issue a sign-off. You will be notified when approved.
📎
Attach invoice or receipt PDF
PDF, JPG · Max 10MB
⚠ Add at least one photo before submitting — photos are required for sign-off.
Manager will review photos and notes, then issue a digital sign-off
📋 Manager Sign-off Required
Contractor has marked this job complete. Review the photos and completion notes below, then approve or send back.
Contractor completion notes
No notes provided.
Completion photos
Set home page to…
🏢 Company Header
Appears on all levy notices, invoices, purchase orders & quotes
Logo
No logo
Upload company logo
PNG, SVG, JPG · Recommended 300×100px · Max 2MB
Click or drag & drop
Preview
📋
Levy Library
Manage templates & levy types in one place
📄
Invoice Library
Templates & issued documents
📦
Select Stock Item
Click an item to add to the line
🔍 審核巡查結果
—
—
🔧 關聯 Work Order
📷 巡查照片
載入中…
📋 Checklist 結果
📝 Inspector 備註
執行巡查
0/0
🔧
📋
New Work Order
Loading building…
Category
?
$
Inspector will use this checklist when verifying completed work
